The manual describes the machine. The operating mode describes the work at the post.
Optima Work Instructions will focus on formalizing the ranges and operating procedures. It is currently in development: we are not selling it today, and we are talking about it with you via video conference.
In development
30 minutes via video, free of charge, no commitment required.
Optima Work Instructions is a software product developed by Optima AI. It will focus on formalizing work processes and methods. It is not currently for sale and no date has been announced.
The problem · What the text says · On which he will bear · For whom · What he will not do · In the meantime · Your documents · Price · Frequently asked questions
Because a task that is not written is done in several ways, depending on who holds the position. The operating range sets the operations, their order, and the means employed; the operating mode tells how each one is to be performed at the position. Written down, they give everyone holding the position the same reference.
The Grand Terminology Dictionary of the Office québécois de la langue française defines the range of operations, also called the range of operations, as the «document establishing, for a given item, the description and sequence of operations to be performed, the time allocated for each one, and the material and human resources deployed to obtain the finished product». We have not found any standardized definition (AFNOR or ISO) of the operational range: this terminological definition serves as a reference, not a standard.
For a given operation, it describes how to operate, set up, clean, or change tools on the machine, step by step. It is also referred to as an industrial operating mode or work instruction: this is the text that the operator follows in front of the machine.
The manufacturer’s manual describes the machine; it does not know your workshop, your parts, or the sequence of your tasks. The operating mode, on the other hand, is built on the spot. The absence of written instructions is evident when someone arrives at the post without having previously held it: a new hire, a change of post, an interim worker. These are precisely the moments when the Labor Code requires safety training (article L4141-2).
The Labour Code does not name the operating method, the operating range, or the work instruction. It requires that those who use or maintain a machine be informed and trained. The written operating method is a way to keep this information at the station.
The employer appropriately informs workers responsible for the use or maintenance of a machine: of the conditions of use or maintenance; of instructions or guidelines, including those in the manufacturer’s instructions; of the conduct to be followed in the event of foreseeable abnormal situations; and of the conclusions drawn from experience. All workers in the establishment are also informed of the risks associated with the equipment in their immediate environment and of any modifications to it (article R4323-2).
Appropriate practical safety training is provided for new hires, for changes in job duties or techniques, for temporary employees, and is repeated periodically. It is also renewed and supplemented as often as necessary to keep up with equipment developments. Maintenance and modification require specific training.
The instructions are an essential requirement for health and safety (point 1.7.4): in Annex I to Directive 2006/42/EC, and then in Annex III to Regulation (EU) 2023/1230, which applies from 20 January 2027. This is one of the sources of the instructions that the employer transmits; it does not, however, describe the work as it is carried out in your workshop.
A job description is, however, mandatory under another name when the job exposes employees to dangerous chemicals: the job description (article R4412-39). That is a separate subject, outside the scope of this page.
To go further:
Safety card at the workplace: is it mandatory? What the Labor Code says ›
Optima Work Instructions will focus on formalizing the ranges and operating procedures. It is currently under development: we are not describing a function that our developers have not yet finalized.
Writing down the operations to be performed on a piece, their order and the means used.
Write down the way each operation is to be performed at the station.
Optima Work Instructions will be aimed at those who need to write down how the workplace works, and keep it updated as the machine or part changes.
You establish the ranges. They tell you what to do and in what order; the rest is up to you to write out how to do it, step by step.
Several teams, several operators on the same job: without a written operating procedure, everyone works in their own way.
A written operating procedure is the reference against which what is done at the station is compared. Without it, any discrepancies are discussed by memory.
Optima Work Instructions will cover the workflow of the task. The operating procedures that it will help you write will remain yours: it is your team that will validate them on the job.
We are not selling it today and we are not announcing a date.
For the same position, an agent is already being proposed as a pilot. He does not write the operating procedures: he is responsible for the security of the position.
Pilot version, with support
He prepares the safety sheet at the machine’s control panel, in the ED 126 format (model from the INRS), based on the instructions, risk analyses and your DUERP: hazards, measures, protective equipment. The sheet must be reviewed and validated by your safety officer.
Optima Work Instructions is not in service: you are not entrusting it with any documents today, and the 30-minute exchange does not require any of them. In Optima Compliance, excluding trial tools, your documents are stored in France. They are never accessible to another client. They are not used to train an AI model.
Optima Work Instructions is not sold today. The 30-minute exchange is used to discuss your case: your positions, your areas of expertise, what is written and what is not.
The exchange is free of charge.
30-minute exchangeThis document sets out, for a given item, the operations to be carried out, their order, the time allocated to each one, and the means employed. This is the definition that the Office québécois de la langue française gives of the range of operations. We found no standardized definition (AFNOR or ISO) of the operational range.
The range specifies what operations to perform, in what order and with what means. The operating mode specifies how to execute an operation at the station, step by step. The work instruction most often refers to the same text, written for the operator who follows it in front of the machine.
The Labour Code does not mention this document. It requires workers who use or maintain a machine to be informed of the instructions in the manufacturer’s manual (article R4323-1), and to be trained in safety (article L4141-2). A written operating procedure is a way of keeping this information at the workplace.
A written procedure that follows a common framework across the entire company, so that each position is read in the same way. «Standardized» then refers to an internal standard: we found no AFNOR or ISO standard that defines the procedure.
She is one of its sources: the Labour Code cites her instructions among those that the employer informs workers about (article R4323-1). But she describes the machine, not the sequence of tasks in your workshop on your parts. The operating procedure starts with the manual and what is actually done at the station.
The safety sheet at the station says what is dangerous at the station, the measures to be followed, and the protective equipment to be worn. The operating procedure tells how the task is to be carried out. The two complement each other: Optima Job prepares the safety sheet at the station; Optima Work Instructions, currently in development, will cover the ranges and operating procedures.
The Labour Code requires that safety training be renewed and supplemented as often as necessary to keep up with equipment developments (article R4323-3), and that workers be informed of changes in the equipment in their environment (article R4323-2). A procedure that describes the old machine no longer holds that information.
Optima Work Instructions is part of the Poste and Know-How axis of Optima Compliance, along with two other agents.
Pilot version, with support
He prepares the safety sheet at the machine’s control panel, in the ED 126 format, based on his documents and your DUERP.
In development
It will concern the written documentation of the know-how of a workplace, based on what the person who holds it does.
To go further:
Safety card at the workplace: is it mandatory? What the Labor Code says ›
30 minutes via video, free of charge, no commitment required.
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30-minute exchange
Free, no commitment. With our customer relations manager, via video conference, on the task, the file or the machine of your choice.
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