The manual for your machine, without starting from a blank page.
You submit the machine’s functional analysis and risk analysis. Optima Doc Creation drafts the first draft of its report, in 14 structured sections according to EN ISO 20607, and points out what is missing.
30 minutes via video, free of charge, no commitment required.
Fictitious example, to illustrate the full application: anything your documents don't say is highlighted, you fill in the missing information, and then you export the information into Word.
Optima Doc Creation is a solution from Optima Compliance. It generates the first draft of the instruction manual for a machine based on the documents of that machine. The review and signature remain yours.
Each delivered machine comes with its manual. Whether it is written in-house, by a contractor, or with a software program, it leaves with the same documents: the functional analysis and the risk analysis that your engineering firm has already written. What changes is who transforms these documents into a manual, and how we see what they don’t say.
Your engineers know the machine better than anyone else. The instruction manual comes to them at the end of the project, and it often follows the same format as the previous machine.
A technical writer brings his or her method and an outside perspective. He or she works based on the documents and responses you provide to him or her.
It starts from your two analyses and organizes their content into the 14 sections of EN ISO 20607. What it does not say, it does not fill in: it marks it as «Not found.» It does not replace your design office or a writer. It gives them a structured first draft, where the gaps are visible before the final review.
The instructions are covered by point 1.7.4 of the essential health and safety requirements. This point appears in Annex I to Directive 2006/42/EC until 19 January 2027, then in Annex III to Regulation (EU) 2023/1230, applicable from 20 January 2027. The regulation applies to machines placed on the market in the Union from that date, whether new or used imported from a third country. Anyone who substantially modifies a machine becomes the manufacturer of that machine (Article 18).
It opens up a new possibility: the digital manual, under certain conditions (Article 10, paragraph 7). The manufacturer indicates on the machine how to access it. The manual must be printable, downloadable, and remain online for the entire intended lifespan of the machine, and for at least ten years. The user can request the paper version free of charge at the time of purchase. For a machine intended for non-professional users, or that can reasonably be considered such, the essential safety information remains provided on paper.
To go further:
Optima Doc Creation reads your documents, extracts what the instructions need to say and formats them in the structure of EN ISO 20607. It does not fill in the gaps: it points them out. You are in control at every step.
1
Functional analysis and risk analysis, plus the maintenance file if you have it.
2
Each file is organized: functional analysis, risk analysis, maintenance. The proposed classification is corrected if necessary.
3
The manual follows a structure in 14 sections, according to EN ISO 20607.
4
Information that is not included in your documents is not considered. It is marked «Not found» and you complete it in the editor.
5
A section doesn't suit you? You regenerate it. You place your images and annotate them: arrows, borders, text.
6
A editable file, which your design office reads, corrects and signs.
A first draft of the manual, in 14 sections structured according to EN ISO 20607, in a Word file that you can modify freely. What your documents don’t say is highlighted, section by section. You know what remains to be written before you read it again.
Optima Doc Creation is aimed at those who have the notes to produce and the analyses in hand. It requires a formalized functional analysis and a risk analysis. Without them, it has nothing to write about.
In the engineering office of a manufacturer, you wrote the functional analysis and the risk analysis. The final report is handed to you at the end of the project: you start from what you have already written.
As the person responsible for documentation, you start with a structured first draft, with the reported shortcomings, rather than starting from a blank page or the previous machine’s manual.
When several machines are arranged and controlled to work as a whole, the person who assembles them becomes the manufacturer. The entire assembly manual belongs to them.
Optima Doc Creation writes the first draft. It does not decide anything on your behalf. The notice remains under your signature: the manufacturer is responsible for it.
We are offering it today as a pilot project, with our support: you are not alone in the face of the tool.
Submit the documents for your machine, without registration. The trial draft consists of six parts: identification, description, safety, installation, use, and maintenance. The full application, on the other hand, consists of 14 sections.
In Optima Doc Creation, your documents are stored in France. They are never accessible to another client. They are not used to train an AI model.
For the test, the tool indicates: «No account to create. Your documents are only used for this writing.»
Optima Doc Creation is on-hand. We start with a 30-minute exchange, then we show you the software on a document similar to yours. The quote comes next, before any decision is made.
The exchange and trial are free of charge.
Neither is mandatory. The text requires that the manufacturer provide the instructions, regardless of how they are written. A provider writes them based on what you provide; Optima Doc Creation writes the first draft based on your functional analysis and risk analysis, and notes what they do not say. In both cases, the manufacturer is responsible for responding to them.
The trial edition, without registration, produces a first draft in six parts based on the documents in your machine. Optima Doc Creation produces the instruction manual in 14 structured sections according to EN ISO 20607. You can then correct the classification of your documents, complete what is marked as «Not found,» regenerate a section, place and annotate your images, and then retrieve a modifiable Word file.
Your functional analysis and risk analysis, and a maintenance file if you have one. Common formats (PDF, Word, Excel): we verify yours during the exchange.
No. It’s a first draft. Your design office revises it, corrects it, and completes what is marked «Not found.» It is at this revision that the design brief is judged, and the manufacturer bears responsibility for it.
The manual accompanies the machine: it is intended for those who install, use, and maintain it. The technical documentation remains with the manufacturer: it compiles the elements that demonstrate the machine’s compliance, including the manual, and presents it to the authorities that request it. Optima Doc Creation writes the manual; assembling the technical documentation is the role of’Optima Doc Compilation, in development.
In French. Other languages are possible: we will check them with you during the exchange.
Optima Doc Creation is part of the Documentation axis of Optima Compliance. Two other agents are working on the machine’s manual and file.
Pilot version, with support
Your notice already exists? Optima Doc Auditor reads it and evaluates it based on 5 weighted criteria, then sends you a PDF report.
In development
It will concern the assembly of the technical documentation of the machine.
To go further:
30 minutes via video, free of charge, no commitment required.
French French 
English
Free, no commitment. With our customer relations manager, via video conference, on the task, the file or the machine of your choice.
The booking opens in Google Calendar, in a new tab.
Would you prefer to write to us?
Optima AI SAS processes this information to answer your request (pre-contractual measures taken at your request) and to ensure commercial follow-up (our legitimate interest). It is kept for 3 years from the last contact from you. You can access it, correct it, have it deleted, and object at any time to its use for prospecting purposes by writing to contact@optimaai.fr. Privacy policy
A bug or an idea? Tell us all about it.
Screenshots and system logs included automatically
Describe your need, our AI analyses it instantly.
Describe your need,
our AI analyses it instantly.
