Optima Compliance · machine compliance
Optima Compliance: the documentation of machine compliance, From the notice to the workplace.
Optima Compliance is the offering from Optima AI for machine compliance: agents that help manufacturers, integrators and operators to write, control and keep up to date the documentation of their machines and workstations, based on their own documents.
30 minutes via video, free of charge, no commitment required.
Optima Compliance in brief
- What it is : agents for the documentation of the conformity of machines.
- For whom : manufacturers of machinery, integrators, industrial operators.
- In a pilot version, with support : assistance in designing · drafting the instructions · checking an existing instruction · updating the instruction after a modification · safety sheets at the station.
- In development Risk assessment, compliance verification, compilation of the technical dossier, formalization of operating procedures, written documentation of the know-how of a position.
- Test Free trial tools, available without registration.
- Cited work framework Regulation (EU) 2023/1230 (applicable on January 20, 2027), Directive 2006/42/EC, EN ISO 20607, EN ISO 12100.
- Price On request. The 30-minute exchange and the trial tools are free of charge.
- Your documents Stored in France, never accessible to another client, never used to train an AI model.
Why does a machine's documentation always arrive at the worst possible time?
The machine leaves on Friday,
and the notice is only a file of plans and supplier sheets.
The instruction manual is identical to that of the previous machine,
without knowing what we forgot to change there.
The piece changed in the course of development.
The notice, however, has not moved.
The security instruction of the post,
placed in the middle of a notice that the operator will never open.
No one ignores it.
She always comes after the machine.
What is Optima Compliance doing today?
Ten agents, in four different roles, from machine design to the workstation. Five are proposed as pilot versions, with support; the other five are in development. What an agent is preparing, you read it and you approve it.
Axis 01
Design and risks
Before the machine exists: its design and the assessment of its risks.
Helping with the design
Optima Machine Design
He or she will draft a design document with you: specification, functional analysis, specifications sheet or definition dossier.
Pilot version, with support
There is no trial version for this agent.
Appreciating the risks
Optima Machine Risk
It concerns the assessment of risk, with EN ISO 12100 as the framework.
In development
Axis 02
Documentation
The instruction manual and the technical dossier.
Control an existing note
Optima Doc Auditor
He reads an existing notice and notices the discrepancies.
In the trial tool, each discrepancy comes with the passage of the relevant notice and a proposed correction. There is no «compliant» verdict: you decide on the corrections.
Pilot version, with support
Fictitious example, based on an invented note: the report produced by the experiment.
Writing the instruction manual
Optima Doc Creation
He/She writes the first draft of the notice, in 14 structured sections according to EN ISO 20607, based on your functional analysis and your risk analysis.
Assemble the technical dossier
It concerns the assembly of the technical dossier, based on the supplier documents.
In development
Axis 03
Life of the machine
When the machine changes, or when it needs to be checked where it is.
Keep the manual updated when the machine changes
He reads the original notice and the description of the modification, gives an indicative opinion on its substantiality, which you validate, then rewrites only the relevant chapters: revised notice in Word, with the revisions visible, and journal of the modifications.
There is no trial version for this agent.
Checking compliance
Optima Machine Verifier
It concerns the verification of the conformity of a machine.
In development
Axis 04
Post and expertise
For those who keep the machine running, and to ensure that their expertise remains in the workshop.
Prepare the safety sheets at the station
Optima Job
He prepares the safety data sheets at the station based on the machine's instructions.
Formalizing operating procedures
It concerns the formalization of the ranges and methods of operation.
In development
Putting the know-how in writing
Optima Competences Leader
It concerns the written documentation of the know-how of a workplace, based on what the person who holds that position does.
In development
The pilot version
The pilot version of Optima Compliance is offered with the support of our team.
We start with a 30-minute exchange, then a demonstration on a document similar to yours.
For whom: manufacturers, integrators, operators
Optima Compliance is aimed at those who design the machines, those who assemble them and those who operate them.
You manufacture machines
The notice to be prepared before shipment, to be checked before delivery, to be updated after implementation.
Optima Doc Creation · Optima Doc Auditor · Optima Doc Update
You integrate machines and quasi-machines
The assembly notice to be drafted based on the documents received from your suppliers, and an existing notice to be reviewed. The compilation of the technical dossier (Optima Doc Compilation) is currently under development.
Optima Doc Creation · Optima Doc Auditor
You operate machines
Safety sheets at the station prepared from the manual, and updating the manual if you modify a machine.
Optima Job · Optima Doc Update
What remains under your signature?
Optima Compliance prepares and controls documents; it does not declare anything on your behalf. The EU declaration of conformity, its signature and the associated responsibility remain those of the manufacturer.
- It does not declare the conformity of your machine and does not sign the EU declaration of conformity.
- It does not issue any certificate: the verification of a notice is a matter of discretion; it does not say «compliant».
- It does not replace the intervention of a notified body when the procedure requires it.
- It does not reproduce the text of the standards: it follows formalized working methods based on regulatory and normative principles, and cites the standards as a framework.
- He does not validate anything on his own: what he prepares, you read it, complete it and validate it.
Does Regulation (EU) 2023/1230 change anything for your machines?
Regulation (EU) 2023/1230 applies from 20 January 2027, the date on which it replaces Directive 2006/42/EC. It applies to machinery placed on the market of the Union for the first time, whether new or imported from a third country; it does not provide for a general compliance review of machinery already in service. For a manufacturer, the challenge is to anticipate their requirements for machinery under design. The person who makes a substantial modification to a machine, within the meaning of the regulation, is considered its manufacturer.
Our articles on machine documentation
EN ISO 20607: What the standard says about the machine instruction sheet
EN ISO 20607 sets requirements for the manufacturer regarding the preparation of the parts of the instruction manual related to:
Instruction notice: what the Machinery Regulations 2023/1230 change
Regulation (EU) 2023/1230 sets out explicit conditions for the digital instruction manual: access to the manual is indicated.
Machine instruction sheet: what it should contain, and how to prepare it
Regulation (EU) 2023/1230 sets out explicit conditions for the digital instruction manual: access to the manual is indicated.
Who is behind Optima Compliance?
Mathieu Domon
President and founder
21 years at Bureau Veritas, including 15 years in the management of large industrial accounts.
Optima AI SAS · Reims (Marne) · RCS Reims 989 620 018
What happens to your documents?
They are stored in France.
They are never accessible to another customer.
They are not used to train an AI model.
Frequently asked questions about Optima Compliance (machine compliance)
What is Optima Compliance?
Optima Compliance is the machine compliance offering from Optima AI, a French SAS based in the Marne region. These are agents that help machine manufacturers, integrators and operators write, control and maintain the instruction manual for their machines, and prepare the safety sheets at the station by working on the documents they already have.
Which Optima Compliance agents are available today?
Five agents are in a pilot version, with support: Optima Machine Design (writing a design document), Optima Doc Creation (writing the instruction sheet), Optima Doc Auditor (checking it), Optima Doc Update (keeping it up to date after a change) and Optima Job (the safety sheets at the workstation). Five others are in development, with no announced date: Optima Machine Risk, Optima Machine Verifier, Optima Doc Compilation, Optima Work Instructions and Optima Competences Leader.
How much does Optima Compliance cost?
Optima Compliance (machine compliance) is on-demand. The quote is prepared after a 30-minute exchange and a demonstration on a document similar to yours. The 30-minute exchange and the free trial tools, however, are free.
Does Regulation (EU) 2023/1230 apply to machines already in service?
Regulation (EU) 2023/1230 applies from 20 January 2027 to machinery placed on the market of the Union for the first time, new or used imported from a third country. It does not provide for a general compliance review of machinery already in service. However, the person who makes a substantial modification to a machine, within the meaning of the regulation, is considered its manufacturer. Determining whether a modification is substantial is assessed on a case-by-case basis.
Who remains responsible for the notice if an agent prepares it?
The manufacturer, always. The agent prepares the manual or checks it; you read it, complete it and validate it. Optima Compliance does not declare the conformity of your machine and does not sign anything on your behalf.
Are your agents built using the text of the standards?
No. Our agents follow formalized working methods based on applicable regulatory and normative principles. Standards, such as EN ISO 20607 or EN ISO 12100, are cited as a framework of work; their text is not reproduced.
What happens to our documents?
The documents you entrust to us as part of Optima Compliance (excluding trial tools) are stored in France, are never accessible to another client, and are not used to train an AI model.
What is the difference between the free trial tools and Optima Compliance?
An online trial tool works on a single document, without registration: it shows the method. Optima Compliance is offered as a pilot version, with the support of our team.
The next machine is coming soon. Her notice, where is it?
30 minutes to discuss it. Free, no commitment. With our customer relations manager, via video conference. We look at where your documents are, and what Optima Compliance can handle.
Or call us: 06 48 02 25 66 · contact@optimaai.fr
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